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The Differences Between Office 2019 and Office 365

Check out the main differences between the 2 Office versions to clarify your questions

We selected in this article the main differences between Office 2019 and Office 365 to help you to decide which is the best version and licensing options to attend your needs. Office 2019 is maybe the one that people are more used to, as it’s the stand-alone suite. On the other hand, Office 365 might the one that professionals are hearing the most in the recent years, as Microsoft is investing heavily on advertising the subscription service option.

Office 2019

The main difference is the fact that Microsoft Office 2019 is perpetual, once you buy it you have no expiration date to run the software. Microsoft is calling it “one-time purchase”. They define the term as when "you pay a single, up-front cost to get Office applications for one computer."

One-time purchases include Office Standard 2019 and Office Professional Plus 2019 (Windows) and Office Standard 2019 for Mac (macOS), the enterprise-grade SKUs available only via volume licensing; and retail packages such as Office Professional 2019 (Windows) and Office Home & Business 2019 (macOS).

Office 2019 is the traditional software as most people got used to, once you buy it, you get what comes with. Although, Office 2019 owners gets monthly security updates, they don’t receive upgrades with new features and functionalities. What you get when you buy the suite, feature-wise, is it. If you want to run a new edition, for example, Office 2022, you will need to pay another up-front fee to run it.

According to Microsoft, Office 2019 provides 5 years of mainstream support and approximately 2 years of extended support, which is a decrease of 30% when it compared to the Office 2016. One of the reasons for that according to the company is to guarantee the safety of the users as well. As theu

Along with the reduction of the support timeline, Microsoft also announced that Office 2019 would be supported only on Windows 10. Even though Windows 7 has until Jan 14, 2020, before it's retired, and Windows 8.1 will have over four years remaining.

Office 365

This option is the purchase method that Microsoft is pushing in a more aggressive way. It’s a subscription service, which means you will pay monthly or annually. In some cases, the annual payments can produce savings. Office 365 Business Premium, for example, costs $12.50 per month per user when paid in an annual lump sum ($150 per user), but $15 per month per user on a month-to-month plan ($180).

Like any subscription, Office 365 provides a service - in this case, the right to run the suite's applications and access the associated services - only if payments continue. If you stop paying the rights to run the apps and services will expire. 

Office 365 plans range from one for individual consumers (Office 365 Personal) and small businesses (Office 365 Business) to educational institutions (Office 365 Education E5) and corporations (Office 365 Enterprise E3). Office 365 is also part of Microsoft 365, a more expensive subscription. The latter comes with labels resembling those of Office 365, including Microsoft 365 Business and Microsoft 365 Enterprise E3.

As expected, the main advantage for Office 365 subscribers is the right to get all new features, upgrades and new functionalities. Usually, Microsoft releases these major upgrades twice-a-year and the subscribers get them straightaway in an easy way.

Cloud Services for Both Options

It must be mentioned that neither Office 2019 or Office 365 is truly cloud-based, but both can connect with Microsoft's cloud services. Office 2019 and Office 365 can connect with services such as Microsoft-hosted Exchange, OneDrive storage and Skype for Business.

However, Office 2019's applications must be in their "Mainstream" support period, the first five years of the guaranteed lifecycle, to connect with Microsoft's cloud services. Office 365 as expected will connect as far as the subscriber is paying its subscription. 

As new features and functionality expands, the applications evolve until, at some point, Microsoft says they are sufficiently different to warrant a new numerical moniker, such as Office 2022 or Office 2025, for example. It will then package those versions into an upgraded suite for customers who continue to make one-time, up-front purchases.

*The article above is based on the information provided here.

Microsoft Office Courses

At New Horizons Ireland we offer a wide range of Microsoft Office courses, from beginners to advanced levels, in different classes modalities with a flexible schedule to suit your needs and availability. Check out with one of our Account Managers to find out the best option for you.

View our Microsoft Office Courses

Talk to one of our Account Managers to choose the best option for you. They are ready to identify your needs and help you to pick up the most appropriate training to develop your career.

 

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